Property Pool Plus

1. About Choiced Based Lettings

Choice Based Lettings (CBL) or Property Pool Plus as it is known in Merseyside* is a system used by Halton, Knowsley, Liverpool, Sefton, and Wirral councils and over 20 housing associations to advertise and let their vacant properties.

The housing associations advertise their available vacancies every week through Property Pool Plus.

The Property Pool Plus scheme offers increased choice allowing applicants who are looking for affordable housing to see what vacant properties are available, and express an interest in selecting a suitable new home. Property Pool Plus informs applicants what priority banding they have, based on the urgency of their need to move from their current home. Properties are advertised and applicants are invited to place a bid (express an interest). The system then puts people into priority order for the property they have bid for, based on their priority band and application date.

Property Pool Plus lets applicants take part in a number of different ways, including the internet, texting, telephone, through their TV (Virgin Media customers) and by visiting a local housing office or One Stop Shop.

Support and advice is available for applicants who need help and assistance using the scheme.

2. Why have one scheme for the Merseyside* sub region?

Property Pool Plus has brought together a large pool of available properties, offering more choice for applicants.  Property Pool Plus gives you an active role in choosing a new home that is right for you. Property Pool Plus has one application form, one list of applicants, one allocations policy and a shared IT system across all partners. This approach offers you an accessible and consistent service. You can apply for vacancies across all five council areas although your application may receive a different priority in each area.

3. How do I apply to Property Pool Plus?

By completing an application form. You can do this online by visiting the homepage of the website.  If you need some help in completing your application, you can visit or telephone your local Administering Scheme Partner in the area where you live.

4. What proofs do I need to provide?

Before we can assess and activate your application to allow you to bid for properties you will need to provide various documents to enable us to verify your application. Please visit our "What proofs you will need to provide" page for further information.

5. What if I lose my login details?

You may have been sent correspondence which will include your login details, please refer to this in the first instance. 

If you are unable to locate these details you can retrieve them via the login page on the website as long as you have an email address linked to your account and you have access to this email account. However, if you still require assistance you can contact your Administrering Scheme Partner by referring to the Contact Us Page 

Please note: you need to include the following in your email for verification purposes

• Your name
• Your address including post code
• and your National Insurance Number

6. How is my application assessed?

Your application will be considered at by a Scheme Partner and placed in the priority band that reflects your housing need. Property Pool Plus has six priority bands. Please see question nine below for more details.

7. What if someone in my household has a medical condition?

If someone in your household has a medical condition you will be asked to provide details which will be assessed in accordance with the scheme policy. This may result in a higher band being awarded. You can continue to choose which properties to bid for but you must be mindful of your condition, for example you should not bid for houses if your medical priority has been awarded due to an inability to manage stairs.

8. What happens if I have a history of anti-social behaviour or rent arrears?

In cases of serious unacceptable behaviour such as anti-social behaviour or rent arrears you may be excluded from Property Pool Plus or be given reduced preference and placed in Band F. To have your Band status reviewed, you will need to provide evidence that this behaviour has changed for example, if you have current or former rent arrears it is important that you make and keep to an agreement to reduce your arrears. The Administering Scheme Landlord will let you know if this warrants a change to your status.

9. What happens if I become homeless?

You should contact your local council’s Housing Options Service to arrange an interview to discuss your circumstances. They will work with you to try to prevent you becoming homeless and will discuss your housing options with you. You may still bid for properties through Property Pool Plus, providing your application has been accepted on the housing register but it may be possible to prevent homelessness through alternative solutions.

10. What is a banding system?

There are six priority bands A - F. The different bands reflect the broad categories of housing need, from very high to very low. You will be placed in a band which reflects your priority and housing need as determined by the Property Pool Plus allocations policy.

If you have a greater need, you will be in a higher priority band for housing.

11. What priorities do the bands cover? 

An outline of the banding reasons is set out below. This is not an exhaustive list and more information around banding can be found in the allocations scheme policy which can be viewed

Band A - Urgent Priority

• Health and Welfare Urgent
• Statutory Homeless
• Regeneration
• Overcrowded by two or more bedrooms
• Homeless Relief

Band B - High Priority

• Health and Welfare High
  • Care leavers
  • People ready to move on from supported accommodation
  • Members of the armed forces within 3 months of discharge
  • Living in social housing where adaptations are no longer needed
  • Homeless prevention
• Overcrowded by one bedroom
• Disrepair
• Under Occupation

Band C - Medium Priority

• Health and Welfare Medium
• People whose relationship has broken down
• Homeless (no priority need)
• Homeless (intentional with priority need)
• Living with family and friends or seperated households

Band D - Low Priority

• No assessed need and in employment

Band E - No Priority

• No assessed need and not in employment

Band F - Reduced Priority

• Reduced preference status due to unacceptable behaviour
  • Rent arrears

12. What if I disagree with a decision about my registration?

If you disagree with a decision about the assessment of your registraion you can request a review. Some examples of decisions you can request a review of include:

• Whether you are eligible to join the scheme due to immigration status;
• Whether you qualify to join the scheme;
• The number of bedrooms your household needs;
• Your priority band assessment; 
• Removal or review of a priority band;
• Date of entry into a Band following refusal of reasonable offers; 

The request for a review can be made in person, by telephone, by email or in writing within 15 working days from the date of being advised of the decision. This is called a Stage 1 Review. You should send your review request to the organisation that manages your application and who made the decision, their contact details will be on the decision notification letter, or they can be found on the contact us page.

If you disagree with the outcome of the Stage 1 Review you can request a further review of the decision within 15 working days of the date of the notification letter advising of the Stage 1 decision. This is called a stage 2 review. For further detail about the review process please see our Property Pool Plus Policy document. 

13. How will properties be advertised?

The partner landlords advertise most of their available properties on this site. To search for  properties please go to the property search page Property Search  Printed newsletters are also available at a range of local housing offices or One Stop Shops and buildings across the partnership. Newsletters are available in large print.

14. Will all properties be advertised?

Most properties are advertised. Some are not and are allocated directly (these are known as direct lettings) in the event of an emergency situation, for example for victims of fire or flood, or where a sensitive allocation is required.

15. What is an ‘Available now’ property?

‘Available now’ properties are properties that are available for immediate let. You do not have to bid for these properties and therefore do not have to wait until the end of the bidding cycle to find out if you have been successful. If you are interested in applying for this type of property all you need to do is contact the landlord whose details will be in the advert. If you meet the criteria in the advert and you have registered with Property Pool Plus and your application has been approved a viewing will be arranged. 

16. What do you mean by ‘bid’?

A bid is an expression of interest, a way of telling us that you wish to be considered for one or more vacant properties that are being advertised. You will only be considered for properties if you actively bid. This is where Property Pool Plus is different from traditional waiting lists where you apply and wait to receive an offer.

17. How often will properties be advertised?

Properties are advertised weekly between Tuesday and midnight on Sunday, new properties are added on Tuesdays, Wednesdays and Thursdays.  Bids can be made during this time. The bidding cycle is closed on a Monday so that allocations can be made. A new advertising cycle then starts again the following Tuesday

• Monday = No bidding
• Tuesday = New advert cycle starts, new properties are advertised
• Wednesday & Thursday = new property adverts may be added on these days
• Friday & Saturday = no new properties added, all adverts open for bidding
• Sunday = no new properties added, all adverts open for bidding until midnight

You can place bids between Tuesday and Sunday, you may consider checking the aderts on Thursday to ensure that you are able to search all properties being advertised each week.

It does not matter what day you place your bid on a property, your eligibility for the property, band and band effective date determines your position on the short list.

Please note that auto-bids are applied after midnight on Sunday, this may change your shortlist position for bids already placed.

18. Will I be eligible for all of the properties advertised?

No. This is because some properties will only be available for some groups of people, for example properties designed for older people will be identified to show that only people over a particular age can apply. You will also only be able to bid for properties which meet your bedroom requirements. The property adverts will state the criteria of people who will be considered. The scheme will usually tell you if you are ineligible to bid for a particular property.

19. Will I be able to bid for properties in other local authority areas?

Yes, all applicants are able to bid for properties across the different council areas but you will normally only have a housing priority in the area that you live in, unless you can also demonstrate a local connection to one or more of the other local authorities. Please see point 17 below for a summary of a local connection.

20. How do I demonstrate a local connection?

To be considered as having a local connection you must satisfy one of the following criteria.

Have lived in the scheme council area for six months out of the last 12 months or three years out of the last five years.

Have a permanent job in the scheme council area.

Have a close family association (parent, adult child or adult brother or sister) who is currently living in the scheme council area and have done so for more than five years.

Have a need to be in a specific scheme council area to be near to a particular health facility for long term treatment.

Have a need to be in a specific scheme council area to give or receive caring support.

21. Will this mean that people from outside my area could take all the properties?

No.  A maximum of 5% of all properties advertised through the scheme will be let to applicants coming from other local authority areas.

22. Will accessible properties be advertised for people with disabilities?

Yes. Vacant properties that have previously been adapted for a disabled person are advertised through Property Pool Plus, and people assessed as needing this type of housing will be given preference.

Please note if you live in Liverpool properties with level access bathing facilities are not advertised on Property Pool Plus.  These properties are allocated via Access Liverpool which is a partnership between the Liverpool City Council and Registered Providers. You can register your details with ACCESS Liverpool by contacting 0151 233 2150. For more details see: Accessible homes - Liverpool City Council

23. How many bids can I place?

You can bid for a maximum of three properties in each weekly cycle. When you place a bid the system will show how many other applicants have already bid for the property and your queue position for that property. You can change your bids at any point while the weekly bidding cycle is open and you should only place bids on properties that you are interested in.  If there are no properties that you like that week then you do not have to place any bids except for Homeless (Band A) applicants who are expected to bid for suitable properties.

24. What if I don’t have access to the internet or have difficulty in bidding for properties?

Free internet access is available in many local libraries and is available in many partner landlord offices and council One Stop Shops. Properties are advertised on a weekly cycle in the form of an advert and newsletter and are available in a range of offices. Weekly advert sheets can be posted or e-mailed to those who cannot access the adverts any other way.

You can also

Call 0300 777 3022. This supports multiple languages if English is not your first language.

Text to 07537 402 602 (Type your membership number [space] memorable date [space] property reference number (e.g. 1234567 01/01/1971 101). Text bids will be charged at your normal network rate).

Use your TV if you are a Virgin Media subscriber. Go to Community Channel 233 for Virgin Media.

Visit your Scheme Partner office or council One Stop Shop

Telephone your Administering Scheme Partner’s Customer Access Centre who can place a bid on your behalf.

If you have difficulty using the system, support and assistance is available such as auto bidding for vulnerable customers and proxy bidding by agreement with your Administering Scheme Partner for recognised support workers. See question 25 below.

25. How will people be selected for the properties?

A shortlist, which is a list of applicants that have placed bids on each property advertised, is produced when the weekly cycle closes. Property Pool Plus will put applicants in order of the criteria identified in each of the adverts. Usually this will be priority banding and then band eligibilty date, for example applicants in band A will be listed first, followed by those in bands B, C, D, E and F in that order. Some properties however will be advertised to applicants in a particular band, in which case applicants in that band would be listed first for that particular property.

Please note, that your position in the queue can change throughout the bidding cycle as other applicants either place or withdraw a bid. For this reason we encourage applicants to only check their position in the queue on a Monday morning once the cycle has closed and the shortlist confirms your final position.

The relevant advertising landlord will contact you directly if you are successful, Property Pool Plus do not allocate properties and are unable to advise if you have been successful or when you will hear. Please direct all enquiries about specific properties to the advertising landlord.

26. If I am first on the shortlist will I receive an offer?

In some situations a property will not be offered to the highest ranked applicant who has expressed a preference for it.

Short listed applicants may be bypassed for a number of reasons such as:

If your household details do not match the household criteria set out in the advert.

If you bid for a property that does not meet your specified health needs.

If further information identifies that you owe money to any housing association, local authority or private landlord due to rent arrears, damage, costs through abandonment or any other identified housing related costs.

If further information identifies that you or a member of your household has committed serious anti-social behaviour.

If you are a council or housing association tenant and your current property is considered to be in a state of significant disrepair or neglect and there is evidence that disrepair, neglect or damage to the property has been directly caused by you or a member of your household.

If your position on the shortlist is due to your employment and this status has changed.

 If your position on the shortlist is due to your local connection with an area and this has changed.

If you have already bid for another property and this has been offered to you.

If you have been matched to another property.

If the property is adapted and you do not need those specific adaptations.

If no response has been received when you have been contacted by telephone or letter, despite reasonable efforts.

If your family is considered to be too small to fully occupy the property and there are other applicants on the shortlist who would fully occupy the property.

If you are applying for a property in another local authority area and that local authority or Scheme Partner has already let 5% of its stock to applicants outside of its local authority area.

Consideration will also be given as to whether you can demonstrate affordability under welfare reform changes.

The above list is not exhaustive. If you are bypassed you can request a review of the decision.

27. Will the results of lettings be published?

Yes.  We publish the letting results on the website and the information is available at housing offices or One Stop Shops, but will not contain any personal information of any of the applicants.

For every advert the results will show

• Area
• Property reference
• Address
• Property type
• Number of bedrooms
• Number of bids
• Band
• Band effective date
• Number of Years/months

On the website you can also search for the results for particular types of property.

28. What if I disagree with a decision about the selection process for a property?

If you disagree with a decision about the selection process for a property you can request a review. Some examples of selection process decisions include:

• A decision not to offer a particular property by bypassing the applicant on an individual property shortlist;
• A decision to withhold or withdraw an offer based on anti-social behaviour, neighbour nuisance or rent history;
• The Lettings Criteria (including preferences) specified within the property advert;
• The nature or outcome of verification checks made by the Scheme Landlord as part of the selection process. 

A request for a review can be made in person, by telephone, by email or in writing within 15 working days from the date of being advised of the decision or from the date of publication of the outcome of an individual property selection process published on the website. This is called a Stage 1 Review. Review requests should be sent to the respective scheme landlord, conatct details for all landlords can be found on the contact us page.

If you are not satisfied with the outcome of the Stage 1 review, you may request a review of the decision by stating your reasons to the organisaiton who manages your applicaiotn, within 15 working days of the date of the notification letter advising the Stage 1 decision. This is called a Stage 2 Review. For further informaiotn about the review processplease see the Porperty Pool Plus Policy document.

29. What is auto bidding?

Some customers may be deemed vulnerable due to a physical disability, learning disability, illness, language difficulty or for any other reason that may make it harder for them to participate in the Scheme.

Auto bidding is a facility for vulnerable customers who require help to bid for available housing. Auto bids are placed on a customer’s behalf, they will need to have selected a preference for an area or a specific sheltered housing scheme.

For example, if they require a two bed house or flat in the Prescot or Whiston areas of Knowsley, when such properties become available up to three bids each week will be placed on their behalf. Or if they have a preference to live in Orrell Lodge sheltered scheme in Bootle and are eligible for a one bedroom sheltered housing flat, when such a flat becomes available an auto bid is placed on their behalf.

Please be aware that auto-bids are applied after midnight on Sunday, this may change your shortlist position for bids already placed.

If you wish to set up auto bidding please contact your Administering Scheme Partner.

30. What is an Exchange?

Visit the Mutual Exchange page

All council tenants with a secure tenancy have the right to swap their home, subject to certain rules. Housing association tenants with assured tenancies generally have the right to swap unless their tenancy agreement prevents it. The tenant may have to pay a fee to access contact details for matches. If you're in any other position, it's up to your landlord to decide whether or not you can swap. If your landlord has given you the right to swap in a contract you've signed, they can't stop you swapping without good reason. If you're unsure what type of tenancy you have, contact your Landlord or use Shelter's tenancy checker: http://england.shelter.org.uk/get_advice/downloads_and_tools/tenancy_checker

31. What happens if I have refused a reasonable offer?

To make sure applicants only bid for properties in which they are genuinely interested, and in order to be as fair as possible to all applicants, the number of reasonable offers an applicant can refuse is limited. When the limit is reached, a review of their application and priority will be undertaken, which may result in their entry date being amended to the date of the last refusal. However, if their circumstances have changed their Band may also be changed. Full details are included in section 6.5 of the scheme policy.

The landlord making the offer will be responsible for deciding whether or not the reason for refusing an offer is considered to be reasonable except for Homeless (Band A) offers where special rules apply to reflect the law.

32. If I have a complaint who do I contact?

A list of the contact details can be found on the website. Each Scheme Partner operates a complaint process – please refer to their individual website or contact offices. see contact details for partners